HR & Administrative Executive

About Us

ShortPoint is a global remote work company that empowers organizations worldwide to build stunning intranets that enhance connections and increase productivity. We develop and continually improve the best intranet design technology, enabling users to create intranet sites without coding, at minimal cost, and in record time. Trusted by over 1,500 companies, our platform serves more than 6 million intranet users, including major organizations like PWC, NASA, NHS, General Electric, and Epson.

About Our Team

We are a diverse, fully remote team spanning multiple countries, including Ukraine, Romania, Turkey, Nigeria, Cameroon, the Philippines, the USA, and the UAE. We embrace inclusivity, encourage collaboration, and value diverse perspectives. Join us and be part of a global team shaping the future of intranet design.

What We Offer

We believe in investing in our employees holistically by offering competitive compensation commensurate with experience, flexible schedule arrangements with 4-day work weeks, allotted personal time and vacation days, fitness benefits and medical assistance, and company-paid professional training. This ensures that everyone is comfortable in their daily life, maintaining good work-to-life balance, and staying happy and healthy at all times. As part of the team, you would be provided with:

• Working remotely;

• Medical Insurance;

• 30 days annual leave/year;

• 60 hours per year for personal time;

• 15 days of public holidays;

• Unlimited paid sick days;

• Maternity time off;

• Work equipment provided;

• Gym compensation;

• Professional training and development;

• Team building and activities;

Job description: What you will do at ShortPoint 

We are looking for a highly organized and detail-oriented HR & Administrative Executive to provide essential HR support and ensure seamless administrative operations. Your responsibilities will include:

1. Recruitment & Onboarding:

• Manage end-to-end recruitment, from job postings to candidate selection

• Ensure smooth onboarding experiences for new hires

2. Employee Offboarding & Exit Management:

• Oversee employee exits, ensuring compliance with company policies and security protocols

3. Compliance & Legal Documentation:

• Handle visa processing, visa renewals, and UAE labor law compliance

• Maintain employee contracts, ensuring timely renewals and terminations

4. HR Administration & Reporting:

• Prepare HR reports, including monthly workforce summaries, time tracking, and performance review records

• Assist with financial and security audits related to HR compliance

5. Employee Engagement & Relations:

• Act as the primary contact for employee relations, fostering a positive workplace culture

• Create HR newsletters, updates, and celebration content for employee engagement

6. Performance Management & HR Policies:

• Manage performance appraisals and feedback processes

• Develop and implement HR policies aligned with industry standards

7. HR Vendor & Benefits Management:

• Oversee employee insurance policies and ensure compliance with company and legal standards

• Manage external HR service providers for optimal service delivery

What Are We Looking For?

1. Experience in HR Administration: Previous experience in an HR admin or similar role, handling day-to-day HR tasks like employee records management, payroll processing, and compliance.

2. Strong Communication Skills: Ability to clearly and professionally communicate with employees at all levels, both written and verbally.

3. Organizational Skills: Proven ability to manage multiple tasks, prioritize responsibilities, and stay organized in a fast-paced environment.

4. Attention to Detail: High attention to detail, especially when managing employee data, preparing reports, and ensuring compliance with policies.

5. Problem-Solving Abilities: Proactive in identifying challenges and providing effective solutions in HR processes and employee relations.

6. Confidentiality & Integrity: Experience handling sensitive and confidential information with discretion and professionalism.

7. Adaptability: Ability to thrive in a dynamic, remote work environment and adjust to changing priorities.

8. Team-Oriented Mindset: Collaborative and team-focused, with the ability to work across departments to support HR initiatives.

What Would Be Good to Have Experience In?

1. Proficiency with HR Software and Tools: Experience using HR platforms such as SageHR, Recruitee, and Certn, as well as collaboration and productivity tools like Google Workspace, Insightful, Slack, Asana, and Loom.

2. Experience working in FreeZones: (Knowledge of the unique regulations and processes associated with working within any UAE FreeZone.

3. Understanding of UAE Medical Insurance Processes: Familiarity with the procedures and policies related to medical insurance in the UAE.

Knowledge of Safetywing Insurance: Experience with or understanding of Safetywing insurance, particularly for remote workers.