Skip to content

Administrative Personal Assistant

  • On-site
    • dubai, Dubai, United Arab Emirates
  • Operations and Administration

📩 If you are an experienced PA/Administrator with strong knowledge of UAE government processes and a passion for supporting children’s academies, we’d love to hear from you!

Job description

Coach Sveta Rhythmic Gymnastics Club, a company associated with ShortPoint is looking for a highly organized, proactive, and professional Administrative & Personal Assistant to support the CEO of two leading children’s activity academies in Dubai: Coach Sveta Rhythmic Gymnastics Club and NeedToDance Studio.

This role is ideal for someone who thrives in a dynamic environment, enjoys working with families and children-focused businesses, and has strong experience handling HR, government processes, and event coordination in the UAE.

Administrative & Executive Support

  • Provide full administrative and personal assistance to the CEO.

  • Manage calendars, schedules, meetings, and travel arrangements.

  • Handle correspondence, documentation, and filing.

  • Assist with merchandise orders, uniforms, and vendor coordination.

Communication & Relationship Management

  • Professionally communicate with parents, vendors, coaches, and external partners.

  • Draft and respond to emails, announcements, and official correspondence.

  • Maintain positive relationships with families and suppliers.

Events & Bookings

  • Support the planning and coordination of competitions, recitals, and workshops.

  • Handle bookings for facilities and liaise with vendors/service providers for smooth event execution.

HR & Operations

  • Assist with recruitment, onboarding, and maintaining employee records.

  • Support HR compliance and daily operations.

  • Manage government-related tasks (visas, labor contracts, license renewals).

  • Liaise with UAE authorities (DED, MOHRE, GDRFA, Tasheel, etc.) to ensure timely processing.

  • Handle sensitive information with confidentiality and professionalism.

Job requirements

  • 5+ years of experience as an Admin/Personal Assistant or in a similar role (UAE experience required).

  • Strong English communication skills (spoken and written).

  • Knowledge of UAE labor law, HR processes, and government procedures.

  • Hands-on experience liaising with government authorities for license renewals, visa applications, and related tasks.

  • Skilled in MS Office and modern communication tools (Slack, Teams, etc.).

  • Excellent organizational skills with the ability to multitask.

  • Discreet, reliable, and proactive with strong problem-solving ability.

  • Preferred: Background in sports academies, events, or family-focused services


Work Schedule

  • Monday to Saturday (Sunday off).

  • Flexibility required for occasional events, competitions, or urgent tasks.

Why Join Us?

  • Be part of two well-established academies with hundreds of happy students.

  • Work in a family-friendly, dynamic environment.

  • Opportunity to grow into an Operations Manager role as the company expands.

or